23. May 2025

Cloud-based collaboration tools

How site managers, engineers and subcontractors work together in a network


Digitalisation has fundamentally changed the construction industry. Where paper plans, phone calls and endless email chains used to be the order of the day, cloud-based collaboration tools now enable seamless collaboration – regardless of time and place. This opens up new opportunities, but also challenges, especially for construction managers, engineers and subcontractors who often work remotely. At 3XPERTS, we shed light on the most important aspects of digital workflows for distributed teams and show how modern tools are revolutionising everyday construction work.

Challenges in cooperation in the construction industry

The construction site is no longer a self-contained microcosm – it is a dynamic network of skilled labour, external service providers and suppliers. Added to this are ever more complex construction projects, increasing demands for transparency and documentation and growing time pressure. In this environment, construction managers, engineers and subcontractors are faced with several challenges:

  • Loss of information: Paper-based processes and decentralised data storage lead to misunderstandings and delays.
  • Communication barriers: Different locations, changing teams and language barriers make coordination difficult.
  • Lack of transparency: Who did what and when? Without digital tracking, the overview quickly falls by the wayside.
  • Data security: Sensitive plans and contracts must be exchanged securely and traceably.

These challenges can hardly be overcome using traditional means. This is where cloud-based collaboration tools come in, offering a centralised platform for all project participants.

Digital workflows for distributed teams: opportunities and success factors

Cloud solutions such as Procore, PlanRadar or Autodesk Construction Cloud make it possible to store, edit and share all project data centrally. The big advantage: everyone involved – from the site manager to the subcontractor – can access up-to-date plans, task lists and logs in real time. This brings numerous advantages:

  • Increased efficiency: tasks can be assigned directly, progress documented and changes communicated immediately.
  • Transparency and traceability: Every change is traceable and responsibilities are clearly defined.
  • Mobility: Whether in the office, on the construction site or on the road – access to all relevant information is possible at any time and from anywhere.
  • Security: Modern cloud solutions offer the highest standards in terms of data protection and access control.

Another success factor is the integration of IT expertise. This is where our sister company B3YOND-ITcomes into play: with customised IT solutions and consulting, B3YOND-IT ensures that your digital workflows not only run smoothly, but are also optimally tailored to your needs. This turns digitalisation into a real competitive advantage.

3XPERTS: Your partner for digital construction projects

At 3XPERTS, we have many years of experience in managing and optimising construction projects – both on site and digitally. Together with B3YOND-IT, we support you in the selection, implementation and utilisation of cloud-based collaboration tools. In this way, we ensure that your teams are optimally networked and your projects are handled efficiently, transparently and securely.

Would you like to find out more about digital workflows and cloud-based tools in the construction industry?

Contact us at info@3xperts.com or use our digital contact form. Together we can take your construction project to the next level!

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